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Office Assistant
Romania
JN -072019-23881
JOB SUMMARY & SCOPE
To provide high quality PA support to the GM and also by supporting the finance team and the colleagues working in the office in administrative and organizational tasks.

MAIN RESPONSIBILITIES 

GENERAL MANAGER
• Manage administrative duties for the General Manager: organizing meetings (confirm date and time with the people involved & book meeting room according), events, travel arrangements, agenda
• Statement, cash and card monthly
• Statement , cash and card quarterly for CENE report
• Arrange transfers for GM
• Guide GM for corporate / team communication
• Administration
• Registering invoices incoming within the company
• Keeping cash in the company and cash register weekly
• Registration of all purchase orders database and archive them
• Database management of fixed assets
• Bidding for acquiring various products / services
• Organization, filing and archiving of documents, databases related documents both physically and scripts
• Receiving, coordinating and forwarding of internal documentation and information
• Support for medical and sales departments, in recruitment of employees: online ad posting and CV selection
• Support for developing the company’s internal procedures
• Performing other duties assigned by the management on a daily basis
• Ordering office equipment and stationery materials – for each department – monthly
• Providing office protocol where meetings
• Reservations for meeting rooms and check availability of meeting rooms- daily
• AWB for courier – daily
• Delivery orders for colleges in the country and the marketing department – daily
• Order, plastic glasses for water
• Shopping: tea, plastic spoons & wipes for desk; gifts for employees birthdays – monthly
• Translation and drafting of documents
• Receiving external calls and taking the message and phone number (don’t make the transfers never)
TELEPHONY DATABASE:
• Activate new numbers
• Close numbers unused (if is necessary)
• Checking problem connections, network problems with the provider
• Assignment numbers for people who leaves the company
SUPPORT FOR THE HR DEPARTMENT:
• The schedule of liquidation and related protocols
• Preparing materials for interviewing candidates
TRAVEL
• Organization of events (meetings, trainings, company events, visits from the group, team buildings) - organizing auctions for all types of services (at least 3 suppliers), setting location, depending on the type of event, visiting locations, choosing menus and coffee breaks 
• Database management services related to travel (leisure, event and ticketing) 
• Management of travel accounts 
• Solving problems with airlines, card 
• Maintaining relationships with travel agencies 
• Issuing purchase orders in order obtain necessary services organization
• Development procedures for travel

JOB DIMENSION

MAIN INTERNAL RELATIONS:
Marketing, Medical, Sales, Finance & Operations, HR department

MAIN EXTERNAL RELATIONS:

Agencies, suppliers

EDUCATION & PROFESSIONAL EXPERIENCES NEEDED

Education: 
• Colleague or University education is a plus

Relevant Work Experience: 
• Minimum 2 years’ experience in similar position

REQUIREMENTS

Skills / Competencies
• Good communication skills 
• Accuracy & follow-through;
• Fast reaction to urgent situations and new tasks;
• Strong work ethic & high personal integrity;
• Strong ability to prioritize and track multiple projects and solve problems. 
• Strong computer skills and full knowledge of MS office products 





 

Atunci cand aplici pentru aceasta pozitie, detaliile tale vor fi salvate in baza noastra de date pentru oportunitati viitoare.
Datele tale sunt in siguranta! Nu vom partaja informatiile tale, te vom contacta doar daca gasim o oportunitate interesanta pentru tine. Poti sterge profilul tau oricand.

       “Notificare privind confidentialitatea datelor despre candidati: am citit si am inteles declaratia de confidentialitate, care poate fi consultata aici.

       Comunicari de marketing: sunt de acord ca Adecco Romania/Adecco Resurse Umane şi afiliatii acestora https://www.adeccogroup.com/worldwide-locations/ să poată folosi detaliile mele pentru a-mi transmite informaţii despre serviciile acestora (inclusiv locuri de munca disponibile, invitatii la evenimente sau sondaje de opinie, buletine informative etc), prin poştă, poştă electronică, SMS, MMS, telefon, medii de socializare, notificări tip push în aplicaţii şi prin alte mijloace; inţeleg că pot să renunţ la această opţiune în orice moment.

Termeni de utilizare





Notificare privind confidentialitatea datelor despre candidati


Sunteţi în proces de înregistrare la Adecco Romania/Adecco Resurse Umane („Compania”), parte a Grupului Adecco, în calitate de candidat. În cursul înregistrării dvs, compania va colecta şi va folosi date despre dvs. pentru a face disponibile serviciile noastre şi pentru a ne păstra legătura cu dvs. Declaraţia noastră de Confidenţialitate a Datelor (https://www.adecco.ro/declaratia-de-confidentialitate-datelor-despre-candidati/) explică modalitatea în care noi colectăm şi folosim datele despre dvs. şi drepturile pe care le aveţi. În cazul în care dvs. alegeţi să ne oferiţi aşa-numitele ‚date sensibile’ (acestea sunt date care beneficiază de protecţie specială conform legislatiei privind datele cu caracter personal. Sunt date despre originea dvs. rasială sau etnică, despre opiniile dvs. politice, religioase sau despre convingerile filozofice, despre apartenenţa la sindicate, despre starea de sănătate sau detalii biometrice, despre viaţa sexuală şi detalii despre oricare condamnări penale sau similare la care puteţi fi supus) în alt caz decât atunci când noi solicităm acest lucru, dacă ne oferiţi aceste informaţii, sunteţi de acord ca noi să le putem folosi în modul precizat în Declaraţia de Confidenţialitate a Datelor despre Candidati (https://www.adecco.ro/declaratia-de-confidentialitate-datelor-despre-candidati/)




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